Hot links Word 2007, 2010

A list of keyboard shortcuts for restoring laptop's factory settings | Character Codes for HTML

Display and use windows

Switch to the next window.	`Alt`+`Tab`
Switch to the previous window.	`Alt`+`Shift`+`Tab`
Close the active window.	`Ctrl`+`W` `Ctrl`+`F4`
Restore the size of the active window after you maximize it.	`Alt`+`F5`
Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once.	`F6`
Move to a task pane from another pane in the program window (counterclockwise direction).	`Shift`+`F6`
When more than one window is open, switch to the next window.	`Ctrl`+`F6`
Switch to the previous window.	`Ctrl`+`Shift`+`F6`
Maximize or restore a selected window.	`Ctrl`+`F10`
Copy a picture of the screen to the Clipboard.	`PrintScreen`
Copy a picture of the selected window to the Clipboard.	`Alt`+`PrintScreen`

Use dialog boxes

Move to the next option or option group.	`Tab`
Move to the previous option or option group.	`Shift`+`Tab`
Switch to the next tab in a dialog box.	`Ctrl`+`Tab`
Switch to the previous tab in a dialog box.	`Ctrl`+`Shift`+`Tab`
Move between options in an open drop-down list, or between options in a group of options.	`←→↓↑`+`S`
Perform the action assigned to the selected button; select or clear the selected check box.	`Spacebar`
Select an option; select or clear a check box.	`Alt`+the letter underlined in an `Option`
Open a selected drop-down list.	`Alt`+`↓`
Select an option from a drop-down list.	First letter of an `Option` in a drop-down list
Close a selected drop-down list; cancel a command and close a dialog box.	`Esc`
Run the selected command.	`Enter`
Move to the beginning of the entry.	`Home`
Move to the end of the entry.	`End`
Move one character to the left or right.	`←`/`→`
Move one word to the left.	`Ctrl`+`←`
Move one word to the right.	`Ctrl`+`→`
Select or unselect one character to the left.	`Shift`+`→`
Select or unselect one character to the right.	`Ctrl`+`Shift`+`←`
Select or unselect one word to the left.	`Ctrl`+`Shift`+`→`
Select or unselect one word to the right.	`Shift`+`Home`
Select from the insertion point to the beginning of the entry.	`Shift`+`End`

Use the Open and Save As dialog boxes

Display the Open dialog box.	`Ctrl`+`F12` `Ctrl`+`O`
Display the Save As dialog box.	`F12`
Open the selected folder or file.	`Enter`
Open the folder one level above the selected folder.	`Backspace`
Delete the selected folder or file.	`Delete`
Display a shortcut menu for a selected item such as a folder or file.	`Shift`+`F10`
Move forward through options.	`Tab`
Move back through options.	`Shift`+`Tab`
Open the Look in list.	`F4` `Alt`+`I`

Undo and redo actions

Cancel an action.	`Esc`
Undo an action.	`Ctrl`+`Z`
Redo or repeat an action.	`Ctrl`+`Y`

Access and use task panes and galleries

Move to a task pane from another pane in the program window. (You may need to press F6 more than once.)	`F6`
When a menu is active, move to a task pane. (You may need to press CTRL+Tab more than once.)	`Ctrl`+`Tab`
When a task pane is active, select the next or previous option in the task pane.	`Tab` `Shift`+`Tab`
Display the full set of commands on the task pane menu.	`Ctrl`+`Spacebar`
Perform the action assigned to the selected button.	`Spacebar`/`Enter`
Open a drop-down menu for the selected gallery item.	`Shift`+`F10`
Select the first or last item in a gallery.	`Home` or `End`
Scroll up or down in the selected gallery list.	`PageUp`/`PageDown`

Access and use available actions

Display the shortcut menu for the selected item.

Shift+F10

Move between options in a menu of available actions.

Perform the action for the selected item on a menu of available actions.	`Enter`
Close the available actions menu or message.	`Esc`
Select the active tab of the Ribbon and activate the access keys. Press either of these keys again to move back to the document and cancel the access keys.	`Alt` or `F10`.
Move to another tab of the Ribbon.	`F10` to select the active `Tab` and then `←`/`→`
Expand or collapse the Ribbon.	`Ctrl`+`F1`
Display the shortcut menu for the selected item.	`Shift`+`F10`
Active tab of the Ribbon	`F6`
Any open task panes	`F6`
Status bar at the bottom of the window	`F6`
Your document	`F6`
Move the focus to each command on the Ribbon, forward or backward, respectively.	`Tab` or `Shift`+`Tab`
Move down, up, left, or right, respectively, among the items on the Ribbon.	`↓↑←→`
Activate the selected command or control on the Ribbon.	`Spacebar`/`Enter`
Open the selected menu or gallery on the Ribbon.	`Spacebar`/`Enter`
Activate a command or control on the Ribbon so you can modify a value.	`Enter`
Finish modifying a value in a control on the Ribbon, and move focus back to the document.	`Enter`
Get help on the selected command or control on the Ribbon. (If no Help topic is associated with the selected command, a general Help topic about the program is shown instead.)	`F1`

Common tasks in Microsoft Word

Create a nonbreaking space.	`Ctrl`+`Shift`+`Spacebar`
Create a nonbreaking hyphen.	`Ctrl`+`Shift`+`—`
Make letters bold.	`Ctrl`+`B`
Make letters italic.	`Ctrl`+`I`
Make letters underline.	`Ctrl`+`U`
Decrease font size one value.	`Ctrl`+`Shift`+`<`
Increase font size one value.	`Ctrl`+`Shift`+`>`
Decrease font size 1 point.	`Ctrl`+`[`
Increase font size 1 point.	`Ctrl`+`]`
Remove paragraph or character formatting.	`Ctrl`+`Spacebar`
Copy the selected text or object.	`Ctrl`+`C`
Cut the selected text or object.	`Ctrl`+`X`
Paste text or an object.	`Ctrl`+`V`
Paste special	`Ctrl`+`Alt`+`V`
Paste formatting only	`Ctrl`+`Shift`+`V`
Undo the last action.	`Ctrl`+`Z`
Redo the last action.	`Ctrl`+`Y`
Open the Word Count dialog box.	`Ctrl`+`Shift`+`G`

Create, view, and save documents

Create a new document.	`Ctrl`+`N`
Open a document.	`Ctrl`+`O`
Close a document.	`Ctrl`+`W`
Split the document window.	`Alt`+`Ctrl`+`S`
Remove the document window split.	`Alt`+`Shift`+`C` `Alt`+`Ctrl`+`S`
Save a document.	`Ctrl`+`S`

Find, replace, and browse through text

Open the Navigation task pane (to search document).	`Ctrl`+`F`
Repeat find (after closing Find and Replace window).	`Alt`+`Ctrl`+`Y`
Replace text, specific formatting, and special items.	`Ctrl`+`H`
Go to a page, bookmark, footnote, table, comment, graphic, or other location.	`Ctrl`+`G`
Switch between the last four places that you have edited.	`Alt`+`Ctrl`+`Z`
Open a list of browse options. Press the arrow keys to select an option, and then press Enter to browse through a document by using the selected option.	`Alt`+`Ctrl`+`Home`
Move to the previous browse object (set in browse options).	`Ctrl`+`PageUp`
Move to the next browse object (set in browse options).	`Ctrl`+`PageDown`

Switch to another view

Switch to Print Layout view.	`Alt`+`Ctrl`+`P`
Switch to Outline view.	`Alt`+`Ctrl`+`O`
Switch to Draft view.	`Alt`+`Ctrl`+`N`

Use Outline view

Promote a paragraph.	`Alt`+`Shift`+`←`
Demote a paragraph.	`Alt`+`Shift`+`→`
Demote to body text.	`Ctrl`+`Shift`+`N`
Move selected paragraphs up.	`Alt`+`Shift`+`↑`
Move selected paragraphs down.	`Alt`+`Shift`+`↓`
Expand text under a heading.	`Alt`+`Shift`+`+`
Collapse text under a heading.	`Alt`+`Shift`+`-`
Expand or collapse all text or headings.	`Alt`+`Shift`+`A`
Hide or display character formatting.	`/`(NumLock)
Show the first line of body text or all body text.	`Alt`+`Shift`+`L`
Show all headings with the Heading 1 style.	`Alt`+`Shift`+`1`
Show all headings up to Heading n.	`Alt`+`Shift`+`n`
Insert a tab character.	`Ctrl`+`Tab`

Print and preview documents

Print a document.	`Ctrl`+`P`
Switch to print preview.	`Alt`+`Ctrl`+`I`

Move around the page when zoomed in.

Move by one preview page when zoomed out.	`PageUp`/`PageDown`
Move to the first preview page when zoomed out.	`Ctrl`+`Home`
Move to the last preview page when zoomed out.	`Ctrl`+`End`

Review documents

Insert a comment.	`Alt`+`Ctrl`+`M`
Turn change tracking on or off.	`Ctrl`+`Shift`+`E`
Close the Reviewing Pane if it is open.	`Alt`+`Shift`+`C`
Go to beginning of document.	`Home`
Go to end of document.	`End`
Go to page n.	`n`,`Enter`
Exit reading layout view.	`Esc`

Insert references, footnotes, and endnotes

Mark a table of contents entry.	`Alt`+`Shift`+`O`
Mark a table of authorities entry (citation).	`Alt`+`Shift`+`I`
Mark an index entry.	`Alt`+`Shift`+`X`
Insert a footnote.	`Alt`+`Ctrl`+`F`
Insert an endnote.	`Alt`+`Ctrl`+`D`

Work with web pages

Insert a hyperlink.	`Ctrl`+`K`
Go back one page.	`Alt`+`←`
Go forward one page.	`Alt`+`→`
Refresh.	`F9`

Edit and move text and graphics

Delete one character to the left.	`Backspace`
Delete one word to the left.	`Ctrl`+`Backspace`
Delete one character to the right.	`Delete`
Delete one word to the right.	`Ctrl`+`Delete`
Cut selected text to the Office Clipboard.	`Ctrl`+`X`
Undo the last action.	`Ctrl`+`Z`
Cut to the Spike.	`Ctrl`+`F3`

Open the Office Clipboard	Press `Alt`+`H` to move to the `Home` `Tab` and then press `F`,`O`.
Copy selected text or graphics to the Office Clipboard.	`Ctrl`+`C`
Cut selected text or graphics to the Office Clipboard.	`Ctrl`+`X`
Paste the most recent addition or pasted item from the Office Clipboard.	`Ctrl`+`V`
Move text or graphics once.	`F2` then move the cursor and press `Enter`
Copy text or graphics once.	`Shift`+`F2` then move the cursor and press `Enter`
When text or an object is selected, open the Create New Building Block dialog box.	`Alt`+`F3`
When the building block — for example, a SmartArt graphic — is selected, display the shortcut menu that is associated with it.	`Shift`+`F10`
Cut to the Spike.	`Ctrl`+`F3`
Paste the Spike contents.	`Ctrl`+`Shift`+`F3`
Copy the header or footer used in the previous section of the document.	`Alt`+`Shift`+`R`

Insert special characters

A field	`Ctrl`+`F9`
A line break	`Shift`+`Enter`
A page break	`Ctrl`+`Enter`
A column break	`Ctrl`+`Shift`+`Enter`
An em dash	`Alt`+`Ctrl`+`-`
An en dash	`Ctrl`+`-`
An optional hyphen	`Ctrl`+`—`
A nonbreaking hyphen	`Ctrl`+`Shift`+`—`
A nonbreaking space	`Ctrl`+`Shift`+`Spacebar`
The copyright symbol	`Alt`+`Ctrl`+`C`
The registered trademark symbol	`Alt`+`Ctrl`+`R`
The trademark symbol	`Alt`+`Ctrl`+`T`
An ellipsis	`Alt`+`Ctrl`+`.`
A single opening quotation mark	`Ctrl`+` `
A single closing quotation mark	`Ctrl`+`'` `'`
Double opening quotation marks	`Ctrl`+` `Shift`+`'`
Double closing quotation marks	`Ctrl`+`'` `Shift`+`'`
Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol (Euro currency symbol), type 20AC, and then hold down Alt and press X.	`Alt`+`X`
Find out the Unicode character code for the selected character	`Alt`+`X`

Select text and graphics

Turn extend mode on.	`F8`
Select the nearest character.	`F8` then `←`/`→`
Increase the size of a selection.	`F8`(press once to select a word, twice to select a sentence, and so on)
Reduce the size of a selection.	`Shift`+`F8`
Turn extend mode off.	`Esc`
Extend a selection one character to the right.	`Shift`+`→`
Extend a selection one character to the left.	`Shift`+`←`
Extend a selection to the end of a word.	`Ctrl`+`Shift`+`→`
Extend a selection to the beginning of a word.	`Ctrl`+`Shift`+`←`
Extend a selection to the end of a line.	`Shift`+`End`
Extend a selection to the beginning of a line.	`Shift`+`Home`
Extend a selection one line down.	`Shift`+`↓`
Extend a selection one line up.	`Shift`+`↑`
Extend a selection to the end of a paragraph.	`Ctrl`+`Shift`+`↓`
Extend a selection to the beginning of a paragraph.	`Ctrl`+`Shift`+`↑`
Extend a selection one screen down.	`Shift`+`PageDown`
Extend a selection one screen up.	`Shift`+`PageUp`
Extend a selection to the beginning of a document.	`Ctrl`+`Shift`+`Home`
Extend a selection to the end of a document.	`Ctrl`+`Shift`+`End`
Extend a selection to the end of a window.	`Alt`+`Ctrl`+`Shift`+`PageDown`
Extend a selection to include the entire document.	`Ctrl`+`A`

Select text and graphics in a table

Select the next cell's contents.	`Tab`
Select the preceding cell's contents.	`Shift`+`Tab`

Move through your document

One character to the left	`←`
One character to the right	`→`
One word to the left	`Ctrl`+`←`
One word to the right	`Ctrl`+`→`
One paragraph up	`Ctrl`+`↑`
One paragraph down	`Ctrl`+`↓`
One cell to the left (in a table)	`Shift`+`Tab`
One cell to the right (in a table)	`Tab`
Up one line	`↑`
Down one line	`↓`
To the end of a line	`End`
To the beginning of a line	`Home`
To the top of the window	`Alt`+`Ctrl`+`PageUp`
To the end of the window	`Alt`+`Ctrl`+`PageDown`
Up one screen (scrolling)	`PageUp`
Down one screen (scrolling)	`PageDown`
To the top of the next page	`Ctrl`+`PageDown`
To the top of the previous page	`Ctrl`+`PageUp`
To the end of a document	`Ctrl`+`End`
To the beginning of a document	`Ctrl`+`Home`
To a previous revision	`Shift`+`F5`
After opening a document, to the location you were working in when the document was last closed	`Shift`+`F5`

Move around in a table

To the next cell in a row	`Tab`
To the previous cell in a row	`Shift`+`Tab`
To the first cell in a row	`Alt`+`Home`
To the last cell in a row	`Alt`+`End`
To the first cell in a column	`Alt`+`PageUp`
To the last cell in a column	`Alt`+`PageDown`
To the previous row	`↑`
To the next row	`↓`
Row up	`Alt`+`Shift`+`↑`
Row down	`Alt`+`Shift`+`↓`

Insert paragraphs and tab characters in a table

New paragraphs in a cell	`Enter`
Tab characters in a cell	`Ctrl`+`Tab`

Copy formatting

Copy formatting from text.	`Ctrl`+`Shift`+`C`
Apply copied formatting to text.	`Ctrl`+`Shift`+`V`

Change or resize the font

Open the Font dialog box to change the font.	`Ctrl`+`Shift`+`F`
Increase the font size.	`Ctrl`+`Shift`+`>`
Decrease the font size.	`Ctrl`+`Shift`+`<`
Increase the font size by 1 point.	`Ctrl`+`]`
Decrease the font size by 1 point.	`Ctrl`+`[`

Apply character formats

Open the Font dialog box to change the formatting of characters.	`Ctrl`+`D`
Change the case of letters.	`Shift`+`F3`
Format all letters as capitals.	`Ctrl`+`Shift`+`A`
Apply bold formatting.	`Ctrl`+`B`
Apply an underline.	`Ctrl`+`U`
Underline words but not spaces.	`Ctrl`+`Shift`+`W`
Double-underline text.	`Ctrl`+`Shift`+`D`
Apply hidden text formatting.	`Ctrl`+`Shift`+`H`
Apply italic formatting.	`Ctrl`+`I`
Format letters as small capitals.	`Ctrl`+`Shift`+`K`
Apply subscript formatting (automatic spacing).	`Ctrl`+`=`
Apply superscript formatting (automatic spacing).	`Ctrl`+`Shift`+`+`
Remove manual character formatting.	`Ctrl`+`Spacebar`
Change the selection to the Symbol font.	`Ctrl`+`Shift`+`Q`

View and copy text formats

Display nonprinting characters.	`Ctrl`+`Shift`+`*`(not NumLock)
Review text formatting.	`Shift`+`F1` then Click the text with the formatting you want to review
Copy formats.	`Ctrl`+`Shift`+`C`
Paste formats.	`Ctrl`+`Shift`+`V`

Set the line spacing

Single-space lines.	`Ctrl`+`1`
Double-space lines.	`Ctrl`+`2`
Set 1.5-line spacing.	`Ctrl`+`5`
Add or remove one line space preceding a paragraph.	`Ctrl`+`0`(zero)

Align paragraphs

Switch a paragraph between centered and left-aligned.	`Ctrl`+`E`
Switch a paragraph between justified and left-aligned.	`Ctrl`+`J`
Switch a paragraph between right-aligned and left-aligned.	`Ctrl`+`R`
Left align a paragraph.	`Ctrl`+`L`
Indent a paragraph from the left.	`Ctrl`+`M`
Remove a paragraph indent from the left.	`Ctrl`+`Shift`+`M`
Create a hanging indent.	`Ctrl`+`T`
Reduce a hanging indent.	`Ctrl`+`Shift`+`T`
Remove paragraph formatting.	`Ctrl`+`Q`

Apply paragraph styles

Open Apply Styles task pane.	`Ctrl`+`Shift`+`S`
Open Styles task pane.	`Alt`+`Ctrl`+`Shift`+`S`
Start AutoFormat.	`Alt`+`Ctrl`+`K`
Apply the Normal style.	`Ctrl`+`Shift`+`N`
Apply the Heading 1 style.	`Alt`+`Ctrl`+`1`
Apply the Heading 2 style.	`Alt`+`Ctrl`+`2`
Apply the Heading 3 style.	`Alt`+`Ctrl`+`3`

Mail merge and fields

Preview a mail merge.	`Alt`+`Shift`+`K`
Merge a document.	`Alt`+`Shift`+`N`
Print the merged document.	`Alt`+`Shift`+`M`
Edit a mail-merge data document.	`Alt`+`Shift`+`E`
Insert a merge field.	`Alt`+`Shift`+`F`

Work with fields

Insert a DATE field.	`Alt`+`Shift`+`D`
Insert a LISTNUM field.	`Alt`+`Ctrl`+`L`
Insert a PAGE field.	`Alt`+`Shift`+`P`
Insert a TIME field.	`Alt`+`Shift`+`T`
Insert an empty field.	`Ctrl`+`F9`
Update linked information in a Microsoft Word source document.	`Ctrl`+`Shift`+`F7`
Update selected fields.	`F9`
Unlink a field.	`Ctrl`+`Shift`+`F9`
Switch between a selected field code and its result.	`Shift`+`F9`
Switch between all field codes and their results.	`Alt`+`F9`
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.	`Alt`+`Shift`+`F9`
Go to the next field.	`F11`
Go to the previous field.	`Shift`+`F11`
Lock a field.	`Ctrl`+`F11`
Unlock a field.	`Ctrl`+`Shift`+`F11`

Language bar

Switch between languages or keyboard layouts.	Left `Alt`+`Shift`
Display a list of correction alternatives.	Button Image+`C`
Turn handwriting on or off.	Button Image+`H`
Turn Japanese Input Method Editor (IME) on 101 keyboard on or off.	`Alt`+`~`
Turn Korean IME on 101 keyboard on or off.	Right `Alt`
Turn Chinese IME on 101 keyboard on or off.	`Ctrl`+`Spacebar`

Tips

Get Help or visit Microsoft Office.com.	`F1`
Move text or graphics.	`F2`
Repeat the last action.	`F4`
Choose the Go To command (Home tab).	`F5`
Go to the next pane or frame.	`F6`
Choose the Spelling command (Review tab).	`F7`
Extend a selection.	`F8`
Update the selected fields.	`F9`
Show KeyTips.	`F10`
Go to the next field.	`F11`
Choose the Save As command.	`F12`
Start context-sensitive Help or reveal formatting.	`Shift`+`F1`
Copy text.	`Shift`+`F2`
Change the case of letters.	`Shift`+`F3`
Repeat a Find or Go To action.	`Shift`+`F4`
Move to the last change.	`Shift`+`F5`
Go to the previous pane or frame (after pressing F6).	`Shift`+`F6`
Choose the Thesaurus command (Review tab, Proofing group).	`Shift`+`F7`
Reduce the size of a selection.	`Shift`+`F8`
Switch between a field code and its result.	`Shift`+`F9`
Display a shortcut menu.	`Shift`+`F10`
Go to the previous field.	`Shift`+`F11`
Choose the Save command.	`Shift`+`F12`
Expand or collapse the Ribbon.	`Ctrl`+`F1`
Choose the Print Preview command.	`Ctrl`+`F2`
Cut to the Spike.	`Ctrl`+`F3`
Close the window.	`Ctrl`+`F4`
Go to the next window.	`Ctrl`+`F6`
Insert an empty field.	`Ctrl`+`F9`
Maximize the document window.	`Ctrl`+`F10`
Lock a field.	`Ctrl`+`F11`
Choose the Open command.	`Ctrl`+`F12`
Insert the contents of the Spike.	`Ctrl`+`Shift`+`F3`
Edit a bookmark.	`Ctrl`+`Shift`+`F5`
Go to the previous window.	`Ctrl`+`Shift`+`F6`
Update linked information in an Word 2010 source document.	`Ctrl`+`Shift`+`F7`
Extend a selection or block.	`Ctrl`+`Shift`+`F8` then `←→↓↑`
Unlink a field.	`Ctrl`+`Shift`+`F9`
Unlock a field.	`Ctrl`+`Shift`+`F11`
Choose the Print command.	`Ctrl`+`Shift`+`F12`
Go to the next field.	`Alt`+`F1`
Create a new Building Block.	`Alt`+`F3`
Exit Word 2010.	`Alt`+`F4`
Restore the program window size.	`Alt`+`F5`
Move from an open dialog box back to the document, for dialog boxes that support this behavior.	`Alt`+`F6`
Find the next misspelling or grammatical error.	`Alt`+`F7`
Run a macro.	`Alt`+`F8`
Switch between all field codes and their results.	`Alt`+`F9`
Display the Selection and Visibility task pane.	`Alt`+`F10`
Display Microsoft Visual Basic code.	`Alt`+`F11`
Go to the previous field.	`Alt`+`Shift`+`F1`
Choose the Save command.	`Alt`+`Shift`+`F2`
Display the Research task pane.	`Alt`+`Shift`+`F7`
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.	`Alt`+`Shift`+`F9`
Display a menu or message for an available action.	`Alt`+`Shift`+`F10`
Choose Table of Contents button in the Table of Contents container when the container is active.	`Alt`+`Shift`+`F12`
Display Microsoft System Information.	`Ctrl`+`Alt`+`F1`
Choose the Open command.	`Ctrl`+`Alt`+`F2`